Use cases
Every campus account, one voice
Give each faculty, campus or club its own brand, check posts before they go out, and answer admissions questions on your website, WhatsApp and DMs from one inbox.
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Sample
Visitor on /admissions
When is the deadline for the September intake?
AI agent answered
+225 07 •• •• •• 22
1
Menu · Fees and scholarships
Faculty of Engineering
Open day recap, draft by a student editor
Waiting for approval
Students channel
Exam timetable is out
Scheduled · Mon 08:00
A week with Hivenza
- Mon
Collect
Faculties, campuses and clubs draft their posts in their own brand.
- Tue
Approve
The communications team approves before anything goes out (Pro).
- Wed
Publish
Open days, results and events go to every network at once, Telegram channels included.
- Thu
Admissions
Questions from the website chat, WhatsApp and DMs in one inbox; a menu answers fees, dates and documents (Pro).
- Fri
Report
A monthly report for the leadership, in English or French (Pro).
Before, and with the hive
Before
- Every club posting on its own, unchecked
- Admissions questions answered by whoever sees them
- The same fees question answered all summer
- Students missing news on the networks they use
With Hivenza
- A brand per faculty or club, approved centrally
- One admissions inbox, assigned to the right office
- A help centre and a menu answer the usual questions
- Instagram, TikTok, YouTube and Telegram from one calendar
What helps schools
- Brands
- A brand per faculty, campus, programme or club, each with its own accounts and people.
- Roles and approvals
- Students and staff draft as editors; with approvals on, only owners and admins publish (Pro).
- Website chat
- A chat on your admissions pages, answered from the inbox, with answers by email after visitors leave (Starter).
- Help centre
- Admissions, fees, scholarships and calendars answered once, in English and French, and sent from any chat (Starter).
- Chatbot menus
- Fees, dates, documents, talk to admissions: answered at once, no AI needed (Pro).
- Networks
- Instagram, TikTok, YouTube, Facebook, LinkedIn, Telegram channels and more.
An honest fit
Hivenza fits if
- Several departments or clubs post for one institution
- Posts need checking before they go out
- Prospective students ask the same questions every intake
- You need English and French
Another tool may fit better if
- You need a full student information system
- You need an intranet or a learning platform
- You only run one account
We’d rather you pick the right tool than the wrong one.
Questions
Can students draft posts without publishing?
Yes. As editors they draft; with approvals on, an owner or admin approves before anything goes out.
Can prospective students get answers at night?
Yes. A chatbot menu answers the usual questions, and on Pro the AI agent answers from your own articles and pages, handing everything else to admissions.
Can each faculty have its own accounts?
Yes. Each faculty, campus or club is its own brand with its own accounts and people.
Does it publish to Telegram channels?
Yes. Connect your bot to a channel or group, and schedule posts like any other.
Give every campus account one calendar
